Web Services at Northwestern State

FERPA Informational Guide: Part 8

The Two Categories of Information:

Directory Information

May be disclosed, unless student requests otherwise; check the Records (INB) database – SPAIDEN.

• Student’s name
• Mailing address
• E-mail address
• Photograph
• Telephone number
• Dates of attendance
• Enrollment status (e.g. undergraduate or graduate; full-time or part-time)
• Major field of study
• Participation in […]
  

FERPA Informational Guide: Part 7

General Faculty/Staff Do’s and Don’ts

Good practice by faculty and staff members requires that they maintain, use, and report student data in compliance with the requirements of FERPA and the University’s Policy. The following statements provide practical guidelines to follow:

• Do refer requests for student record information to the Registrar.
• Do […]
  

FERPA Informational Guide: Part 6

What about letters of recommendation?

Statements made from the recommender’s personal observation or knowledge of the student does not require a written consent.

If personally identifiable information obtained from the student’s education records is included, such as grades, GPA, etc., the writer is required to obtain a signed release from the student. […]

FERPA Informational Guide: Part 5

Are education records of student athletes covered by FERPA?

The education records of student athletes are covered by FERPA. Without a signed consent form, personally identifiable information may not be disclosed from the education records of student athletes nor may they appear on the published team roster.

Do student account balances and […]

FERPA Informational Guide: Part 4

How do students revoke their consent to release information?
Students can print the “STUDENT INFORMATION RELEASE AUTHORIZATION” form, complete, (including the revocation section), sign, date, and mail or fax the form to the University Registrar’s Office.

Do parents or guardians of college students have the right to see their children’s […]

FERPA Informational Guide: Part 3

What are the rights of students?
The Family Educational Rights and Privacy Act protects the privacy of student education records. It gives students the right to inspect and review their education records; the right to request the amendment of their education records that students believe are inaccurate or misleading; the […]

FERPA Informational Guide: Part 2

• What is FERPA?
• What constitutes an education record?
• What are the rights of students?
• What is not an education record?
• Under what circumstances may an institution disclose information from education records without consent?
• What is directory information?
• How do students notify the University that they would like their directory […]